The term “document” refers to any information stored electronically, including text documents, spreadsheets, presentations, images, audio, video, etc. A document management system hk is a software developed that enables users to store documents, manage documents electronically, retrieve documents from storage, view documents online, print documents, scan documents, and create electronic forms for filing information.
Every organization, small, mid-size, or enterprise-sized, should have a document management system. A simple system can save you weekly hours even if you aren’t interested in storing a huge volume of documents.
It comes in many different types and formats; however, they can be categorized into two primary groups based on their use by kofax hk:
- Business records management (BRM) systems – These are designed specifically for business-related purposes. BRM solutions focus on managing paper files as well as electronic ones. These systems include desktop scanners, bar code scanners, fax machines, printers, copiers, and mailing equipment.
- Enterprise content management (ECM) systems – ECM systems provide enterprise-wide access to information stored in various locations, including internal file servers, external hard drives, email inboxes, databases, etc.
While some companies may have only a few employees who require document management technology, others might need several hundred or even thousands of workers. If you’re looking to purchase a document management solution, it’s best to do your research before making a decision. You want to ensure you choose a system that provides the features and functionality that suit your work environment and employee population. Also, it’s good to look at competitors’ offers if yours doesn’t seem comprehensive enough.